What is Project Baseline in Project Management? Know the three Project Baselines
The utmost desire of a project manager is to execute the project objectives and goals to acquire success. It is pretty challenging to assess the task progress if you don’t improvise a lucid resource allocation. In project management, you need to give the team members an adequate outline of the project’s deliverables to get desired outcomes. Every project has different dependencies, so, as a manager, you must optimize all the task features beforehand to accomplish your business adventure efficiently. A project baseline is a pre-defined starting plan for the productive completion of your project goals. It renders you with a significant way to evaluate and compare the project progress against the initial expectations. Let’s get into this.
What is Project Baseline in Project Management?
Project baseline in project management refers to an initial plan that contains a detailed guideline about the project scope, cost, and time to finish the project up to the benchmark. You need to monitor your team’s performance to finish the task with realistic goals. Hence, baselining a project enables you to track your project progress over time to meet the stakeholder’s expectations. You can also communicate with your stakeholders and other team members to optimize a precise reference scheme for your proceedings.
Why are Project Baselines Important?
A project baseline is a significant tool for procuring successful project outcomes. It facilitates you to oversee the entire project, spot potential problems, and easily scrutinize areas for adjustments. The purpose of the baseline of a project is to provide thorough information to monitor and track the progress and effectiveness of the project activities. During the project planning phase, you need to improvise an adequate schedule, cost, and scope management to give a clear understanding to your workforce.
Types of Project Baselines
So, the baselining of the project is an amalgam of the proper planning, organizing, and managing of project requirements to acquire the business goals. The most important project baselines are scope, schedule, and cost baselines. Any change in the above constraints can create potential problems in the system. Therefore, as a manager, it is essential to optimize a productive project baseline plan.
The process of defining a detailed description of the project objectives is significant in determining the project scope. For this purpose, you need to list all the required dependencies of the project activities. To manage the project scope, you can split it into multiple steps to ensure that all the tasks are up to standard. Moreover, you can document all the project steps for the effective maintenance of your project. This scope baseline facilitates you to improve your team’s progress and performance.
As a manager, you must properly understand the team’s expectations to keep them motivated. You must manage the project cost and budget estimates to keep your ongoing tasks on the right track. For example, you should have appropriate equipment, technical support, and essential materials available to complete the job on time. Therefore, it is significant to determine the project’s costs to finish the tasks successfully without any hindrance.
If your projects suffer delays, it becomes impossible to attain your targeted objectives. Thus, proper schedule management helps you accomplish your tasks in the given timeframe. According to research, about 50 % of the companies baseline their project schedules for efficient project execution. Moreover, a scheduled timeframe renders your team a direction to complete your business ventures. How can you manage deadlines for your projects? For this purpose, you can optimize Gantt charts that allow you to baseline the start and end dates of your projects. It helps you to execute the activities within the assigned timelines.
How do you manage the Project Baseline?
Every project has different goals and takes specific time to accomplish them. How can you baseline a project effectively? Let’s discuss it in detail.
Identify project scope and list tasks
The initial step of managing project baselines is to scrutinize the scope and list all the tasks of a project. Don’t be oblivious of even the minor assignments. In this way, you can manage a track record of your progress. When you have multiple projects in the pipeline, you can schedule your tasks by prioritizing them. Create a project baseline in project management that includes all the activities. Once you complete your activities like that, it encourages you to perform your duties proficiently.
Divide the tasks into milestones
If your project is large enough, you can split it into multiple milestones to baseline your project schedule management. According to research, about 37% of projects fail due to a lack of defined project milestones. It gives your workers a step-by-step pathway to perform their roles effectively.
Add realistic buffers to the Budget and Timelines
The other optimal step of baselining a project is to optimize a timeframe based on the complexity of the project. Don’t rush to schedule a deadline you won’t be able to meet. So, first, scrutinize the potential steps and then optimize a reasonable timeline for its adequate execution.
Allocate the Right Resources for your Projects
Depending on the project’s objectives, you must have the right tools and resources to complete your task deliverables. For this purpose, you must allocate the right team and equipment to perform the task activities properly. If you want to do an effective project baseline of time, cost, and scope, you must try TeamBoard TimePlanner. It is a project baseline management tool that allows you to manage your task dependencies effectively.
Using this tool, you can perform a detailed resource allocation and analyze an employee’s profile and proper time tracking. In this way, you can execute your projects up to the standard.
In short, a project baseline in project management gives your workforce an appropriate guideline about all the project requirements. For this purpose, you need to invest your time in the proper baselining of the project to give clarity to your team to perform productively. So, you need to make a checklist of your projects and schedule compliant timelines to submit your assignments by the time.
Moreover, as a manager, it is significant to make prolific decisions regarding software, technical support, equipment, budget, and due dates to attain your desired outcomes. It makes your team members perform effective cost estimates, budget allocation, and progress tracking effectively.